Adoptions Together
  • Beltsville, MD, USA
  • Salary
  • Full Time

Full Benefits

Founded in 1990, Adoptions Together is a nonprofit child placement agency licensed in Maryland, Virginia, and the District of Columbia, whose mission is to build healthy, lifelong family connections for every child and to advocate for the continuous improvement of systems that promote the well-being of children. Adoptions Together maintains offices in Baltimore, MD, Calverton, MD, Washington, DC, and Alexandria, VA.

Adoptions Together is seeking a Finance & Operations Manager, who will provide financial, operational, and administrative support for Adoptions Together in the areas of budgeting, monthly close, procurement, office scheduling and management, and clearance administration. This is a newly created position. We are seeking a seasoned professional with proven experience in non-profit finance and business operations to help facilitate the agency's mission.

The Finance & Operations Manager is a full-time position with excellent benefits. The position will be primarily remote during the COVID-19 pandemic. The incumbent will be required to work at the agency's Calverton, Maryland headquarters 1 day per week.

Qualifications and Education Requirements

  • Bachelor's degree in business administration/management, public administration, accounting, finance or related field required.
  • Minimum of 5-7 years of finance and operations management experience required, with at least 3 years of full cycle accounting/monthly close experience with production of financial statements required.
  • Solid experience required in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
  • Experience with fund/grants accounting is required.

Preferred Skills

Proficient in MS Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Teams). Proficient in the use and maintenance of automated Financial Management Systems (FMS) such as NetSuite. Self-motivated, organized, and strong critical thinking skills, along with excellent interpersonal skills and ability to work efficiently under pressure. Motivated by service, with sincere customer service ethic and ability to work independently, work collaboratively to discern priorities, meet deadlines.

Role and Responsibilities


  • Prepare month-end close procedures, in compliance with GAAP, including bank reconciliations, journal entries, maintaining the general ledger, and production of financial statements. Identify discrepancies and work directly with various parties to resolve issues.
  • Work with the Accounting Specialist to ensure accounts payable and receivable are up to date, not in arrears, and properly recorded. Develop, implement, and monitor system for monthly collections.
  • Prepare all schedules required by annual auditors, and work with the Chief Business Officer to provide support during the annual audit.
  • Assist the Chief Business Officer with development and management of agency and departmental budgets. Assist the Development team and Chief Business Officer in preparation of budgets for grant and other funding requests.
  • Ad-Hoc projects as needed and requested by the Chief Business Officer.


  • Collaborate with the Operations Director and Chief Business Officer to ensure coverage of all offices and adequacy of needed equipment and supplies to ensure efficient business operations.
  • Serve as the primary contact for supply and equipment orders.
  • Responsible for office management including telephone and internet services, connecting with building management, postage and UPS/FedEx services, copier, and lease equipment; serve as liaison with landlords.
  • Identify space needs; identify prospective sites to meet needs; providing space recommendations to the Operations Director.
  • Analyze and organize office operations and procedures to increase efficiency and productivity, making all necessary recommendations to the Operations Director.
  • Process clearances and updates. Responsible for processing Child protection and criminal background clearances and updates for staff, contractors, interns, and volunteers. Send CPS and Child Support Clearance forms out to processing agencies. Follow up on any outstanding clearances. Notify Human Resources of any arrests that appear of CJIS/FBI reports, and of any reports that appear on CPS forms.
  • Maintain and monitor staff, contractor, intern, and volunteer clearance records to meet licensing regulations.
  • Become a notary public (required for clearance processing).
  • Ad-Hoc projects as needed and requested by the Operations Director.

Compensation & Benefits

We offer a competitive compensation package including telework options. Benefits include health, dental, and life insurance, generous leave, retirement plan, and flexibility to balance your life!

Additional Notes

To apply, a detailed cover letter outlining your qualifications for the position along with your resume are required. Priority consideration will be given to candidates who submit a cover letter.

Each employee is required to complete (and maintain as necessary) a physical exam to include a TB test, credit check, a criminal background check in identified jurisdictions, Child Protective Services Registries check in identified jurisdictions, and orientation training.

Adoptions Together is an equal opportunity employer and offers a pleasant, flexible work environment. To learn more, please visit Principals only, no recruiters. No phone calls please.

Adoptions Together
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